Corporate Secretarial

The firm also assists in procuring official company searches as issued by the Companies Commission of Malaysia. Other services like Bankruptcy and Winding-Up searches are also provided.

In accordance with the provisions of the Companies Act, 2016, every company must have at least one Company Secretary. Clients may engage the firm to provide the services of company secretaries for their respective companies.

Core to the secretarial services provided by the firm is the advisory services to ensure compliance by clients to the provisions of the Companies Act, 2016 and if applicable the Listing Requirements of Bursa Malaysia Securities and Securities Industry Act 1983.

Clients, especially foreign clients, may also engage the firm’s appointees to serve as their corporate representative in Malaysian companies. These appointees will act on the instruction of the client accordingly.

The secretarial services provided to clients include attendance to Director’s Meetings as well as taking minutes of the proceedings thereof.

The firm assists clients in incorporating companies limited by shares as well as for companies limited by guarantee.

Minutes and Resolutions of secretarial clients are prepared and maintained by Company Secretaries provided by the firm.

In addition to having at least two shareholders, every company operating in Malaysia must have at least two directors whose principal place of residence is in Malaysia. Should your company lack sufficient human resources to fulfil the directorship criteria, we can assist with sourcing suitable candidates to sit as a director within your company to ensure full compliance with Companies Act, 2016.

Similar to our engagement as the client’s corporate representative, the firm may also be engaged to provide proxies to attend any general meetings on behalf of the clients.

In compliance with the requirements of the Companies Act, 1965, each company in Malaysia is required to have a registered Malaysian address to which all communications and notices are addressed to and where relevant company documentation such as statutory records, meeting minutes, registers and common seals are held. The Registered Office also serves as the official address for correspondence with the Companies Commission of Malaysia.

If you have set up a company but do not have an immediate need to maintain an office, you may use our office as your temporary registered address for correspondence purposes.

Under the ambit of the Malaysian Industrial Development Authority (MIDA), the firm may be engaged to assist clients in applying for the setting up of Representative & Regional Offices in Malaysia.

Besides handling shareholders’ meetings for its secretarial clients, non-secretarial clients may also engage the firm to attend shareholders’ meeting in their stead as proxies.

Clients requiring a fast track establishment in Malaysia may acquire shelf companies specifically incorporated for this purpose. By having these shelf companies available for sale, clients may have their establishment in the country as fast as within 48 hours.

Being your secretarial agent, the firm undertakes to make all statutory filings as required by the provisions of the Companies Act, 2016 e.g. Annual Returns.

We can assist with striking off your company from the Companies Commission of Malaysia register if your company is dormant and you would like to have it registered. We will see the process through from cradle to grave where upon completion a notice will be published by the Registrar in a Gazette confirming that the company has been successfully struck off.

We also assist with other corporate secretarial services including:

• Allotment and issuance of ordinary and preference shares, increase in the paid-up capital and issued capital and issuance of share certificates

• Alteration of memorandum and articles of associations

• Change of auditors and tax agent

• Changing of the name of the company

• Conversion of status of company from Sdn. Bhd. to Berhad and vice versa

• Declaration of interim or final dividends

• Discharge of charge

• Effecting changes to the Board including change of directors, change of particulars of the directors, etc

• Maintenance of statutory books and records

• Preparation of licensing, franchising, distributorship agreements

• Preparation of shareholders agreements

• Redemption of preference shares

• Reduction in share capital

• Regulatory and industry compliance requirements advice

• Transfer of shares and restructuring of companies